All In One Accounting
  • 09-Oct-2017 to 08-Dec-2017 (PST)
  • St. Paul, MN, USA
  • Salary
  • Full Time

About Feline Rescue:  Feline Rescue, Inc. is a Minnesota based no-kill companion cat rescue organization. Our founders established Feline Rescue in 1997 in Minneapolis, MN as a 501(c)(3) non-profit organization. We are a volunteer based program. Feline Rescue, Inc. is funded exclusively through donations and grants. We receive no municipal, state, or federal funding.

We provide rescue and relief to the homeless and endangered cats in our community through programs that offer shelter, foster, social and medical rehabilitation, feral and stray management, spay/neuter subsidy, and community education.

Our Mission

To provide safe shelter, veterinary care, and socialization for stray, abandoned, or abused cats until good permanent homes can be found for them. Our mission does not enable us to accept owner surrendered animals.

Our Vision

No unwanted cats.

Our Core Values

  • Cats always come first.
  • Stakeholders are treated with compassion, dignity, and respect.
  • Teamwork and collaboration are critical to achieving mission.
  • Lifelong commitment to each cat.

Feline Rescue believes that all cats are entitled to a safe, caring, and happy home. We are firmly opposed to the practice of declawing, considering it cruelty to animals, and an unethical practice. We believe tamed cats should be kept indoors. No cat in our care will be destroyed except when suffering and beyond medical treatment, and the cost of the medical care shall not be a factor in this decision.

Summary of Accounting Coordinator position: The Accounting Coordinator prepares, attains approvals, records and reports business transactions for Feline Rescue (FR). This role works with FR contract accounting firm to ensure monthly reconciliation and reporting.

 

Position Supervised by:

Executive Director

 

Duties and Responsibilities:

 

  • Maintains an orderly and complete filing system for all accounts payable (A/P) records, accounts receivable (A/R) and deposit records, 1099 records and other accounting
  • Manages the accounts payable and accounts receivable processes:
    • Verifies incoming invoices via USPS and email; routes to applicable approving authority, documents approval, codes to general ledger account and class, and prepares for weekly check
    • Enters all invoices, reimbursement requests, and other forms of payment request into the QuickBooks (QB) accounting
    • Enters journal entries as necessary to record transactions or correct miscoded
    • Reconciles deposit receipts and enters donations and other cash, check and credit card income into QuickBooks in an accurate and timely
    • Performs follow up contact with donors/adopters when checks are returned for payment.
    • Calculates, prepares, and submits monthly sales tax return and payment
    • Conducts monthly checking and money market account reconciliations to ensure timely accounting
    • Conducts periodic reconciliations of all accounts to ensure
  • Works with contract accounting firm:
    • To provide necessary documentation for fixed asset recording and
    • To ensure required monthly, quarterly, and annual reporting is
    • To ensure accurate and timely accounting period
    • Assists in reconciling general ledger accounts to catch entry errors or
  • Manages payroll process:
    • Enters new employees in payroll
    • Receives timesheets and enters payroll information for
    • Upon approval, processes and submits
    • Receives, prints, and saves electronic payroll records for retention.
    • Ensures accurate GL
  • Submits and files the Federal Quarterly Census
  • Enters annual budget into QuickBooks after board
  • Provides internal reporting to Executive Director and other leadership:
    • Ensures applicable information from A/P is tracked and reported including s/n totals, gift card donations, and medical miracle fund
    • Maintains cumulative cash/check deposit detail record and provides monthly breakout by GL, Class, and Fund
    • Downloads monthly online credit card donation reports, codes to GL, Class, Fund Source and forwards to appropriate volunteers for thank you, memorial/honorarium, and donor management system
  • Attends monthly board
  • Assists in developing, implementing, modifying, and documenting recordkeeping and accounting procedures and disseminating relevant information to
  • Performs additional duties as required.

 

Job Requirements

 

Knowledge, skills, and experience necessary to perform essential job duties:

  • Demonstration of FR core values on and off duty
  • Associate's degree in Accounting or Bookkeeping or equivalent discipline
  • A minimum of three years of accounting/bookkeeping experience with a nonprofit organization
  • Knowledge of bookkeeping and generally accepted accounting principles

o   Preference will be afforded to candidates with a hands on working knowledge of the QuickBooks desktop accounting software package.

  • Ability to perform several tasks concurrently with ease and
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills and customer service skills
  • Ability to maintain confidentiality
  • Ability to work with minimal supervision
  • Coordination with program and other volunteer management, administrative volunteers, and Executive Director
  • Detail oriented and resourceful
  • Organization, time management, and prioritization skills enabling multiple task management
  • Proficiency in MS Office Suite including Word, Excel, and PowerPoint
  • Data entry and reporting skills
  • Familiarity with Feline Rescue policies and procedures

 

Work Environment:

  • The Accounting Coordinator is a full-time hourly role
  • Work will primarily be performed in an office
  • This position is regularly required to use wrists, hands, and fingers, to perform frequent keyboard work, to handle a variety of office equipment and supplies, and talk and The incumbent is frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel or crouch.
  • Specific vision abilities required for this position include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to
  • While performing the duties of this job this position may be exposed to animal odors or airborne
  • The noise level in the work environment is low to moderate
All In One Accounting
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